Building tours are conducted every three months, four times a year, and as needed, in all departments of the hospital to ensure the effective operation of general procedures, identify malfunctions, and correct them in a timely manner. Building tours are conducted by the “Building Tour Team” formed by the hospital administration for each block and consisting of at least one manager. Assignments are written by each block for the relevant year, and wet-signed copies are kept in the block quality units. Wet-signed copies are scanned and sent to the coordination quality and efficiency unit.
The building tour control and improvement activity forms listed below have been prepared for each block, containing parameters specific to the areas on each floor that are to be evaluated.
“A Block Children's Hospital Building Tour Control and Improvement Activities Form”
“B Block General Hospital Building Tour Control and Improvement Activities Form”
“C Block Neurology-Orthopedics Hospital Building Tour Control and Improvement Activities Form”
“D Block Women's Hospital Building Tour Inspection and Improvement Activities Form”
“E Block Cardiovascular Hospital Building Tour Inspection and Improvement Activities Form”
“F Block Oncology Hospital Building Tour Inspection and Improvement Activities Form”
“G Block Mental Health and Disorders Hospital Building Tour Inspection and Improvement Activities Form”
“H Block Physical Therapy and Rehabilitation Hospital Building Tour Inspection and Improvement Activities Form”
“Emergency Department (Adult) Building Tour Inspection and Improvement Activities Form”
“Coordinator's Office Building Tour Inspection and Improvement Activities Form”
Any identified nonconformities are recorded on these forms, and improvement activities related to the nonconformities are planned. The planned improvement action is defined for each nonconformity. These improvement actions may include processes such as resolving the issue on-site, initiating corrective and preventive actions, referring the matter to the committee for a decision, or conducting a root cause analysis. The initiated corrective and preventive actions are recorded on the “Corrective/Preventive Action Request (DÖFİ) Notification Form.” They are tracked using the “Corrective/Preventive Action Request (DÖFİ) Follow-up Form.” All processes related to work tracking and control are evaluated by the facility safety committee.
Following the building tours, Facility Safety Committees established separately by each block are convened. The Facility Safety Committee meets every three months and as
Building tours and improvement works carried out are evaluated by the facility security committee. Decisions taken by the committee are recorded using the “Meeting Attendance and Decision Tracking Form,” with wet-signed copies kept in the block quality units and scanned copies kept in the coordination quality and efficiency unit.